PDF: Simple but Limited

Sending a PDF invoice by email is still the norm for many SMEs. It’s easy and fast — but also very limited and risky:

High risk of input errors (VAT, amount, duplicates...)
No traceability (no proof of delivery or opening)
Non-compliant with European standards
Manual processing is time-consuming for clients

A PDF is a visual file. It lacks the structured data required for accounting automation.

Peppol: A Smart Invoice

An invoice sent via Peppol is readable by software. It includes all key data: VAT, lines, quantities, legal mentions, etc. — all in a standardized (UBL) format.

Automatic reading
No re-entry
Acknowledgment of receipt
Secure, certified and traceable

It's the digital equivalent of a registered letter — 100% reliable and state-recognized.

Security and Compliance

Unlike emails (which can be intercepted or forged), Peppol uses a closed, secure network with encryption and certification.

In the event of a tax audit, a Peppol invoice is undeniably authentic.

What About Your Clients?

Receiving an invoice via Peppol means:

Less time wasted
Fewer processing errors
A better image for your business

Even if your clients still receive invoices by email or portal, Peppol improves the overall reliability of the process.

🟰 Comparison Table

Criteria	PDF / Email	Peppol
Traceability	❌ None	✅ Complete
Automation	❌ Manual entry	✅ 100% automatic
Security	⚠️ Average	🛡️ High
Compliance	❌ Not guaranteed	✅ Certified
Time saving	⏳ Limited	⚡ Maximum

Conclusion

Emailing PDFs is a thing of the past. With the 2026 obligations, Peppol is becoming the new legal and professional standard for invoicing.

With Peppol Box, the transition is smooth and seamless: your suppliers send, you receive. It’s that easy.