What is Peppol?

Peppol is a bit like a digital mailbox for your invoices. But instead of sending a PDF by email, you send a real structured electronic invoice that can be read directly by accounting software.

The name comes from Pan-European Public Procurement Online. Behind this technical term lies a European standard adopted by over 30 countries, including Belgium.

Why is it different from a simple PDF?

Automatically readable by accounting software
Fewer errors (VAT, numbers, duplicates...)
Immediate delivery receipts
Compliant with European standards

In short, a Peppol invoice is more reliable, fast, and secure than a PDF sent by email.

Why is Belgium adopting it?

Belgium is gradually making e-invoicing via Peppol mandatory starting in 2026, beginning with businesses invoicing the government. But eventually, all businesses will be affected, including freelancers.

The goal? Less paper, less fraud, more transparency.

️ How does it work?

To use Peppol, you need a Peppol address (a unique ID, like an email address for your invoices) and an access point (like Peppol Box) to send and receive electronic documents.

Once set up, you receive your invoices directly in your accounting software or in an online inbox. Simple, fast, automatic.

What if I'm not required to use it yet?

Good question! Even if you’re not yet required to use Peppol, setting it up now lets you:

Save time processing invoices
Avoid input errors
Be ready for upcoming deadlines

And with simple solutions like Peppol Box, you can get started in just a few clicks — no need to overhaul your accounting.

Conclusion

Peppol isn’t just for big companies or IT experts. It’s a logical, useful evolution — and soon mandatory for all Belgian professionals.

And now that you know what it is, why not give it a try?